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Merge Printing with Lists |
If you have inserted Address List or Custom List Fields in any text block in your project (refer to Inserting Address Fields and Inserting Custom List Fields topics for more information), you can select to merge data from Address Book or The Print Shop Address and Custom Lists into your project and when you print, each printed copy of your project will have different record. List and records to be printed are chosen in the Print Project dialog.
To print a project with merged records, follow these steps:
1. Make sure that your project has fields inserted (refer to Inserting Address Fields and Inserting Custom List Fields topics for more information).
2. Open the Print Project dialog by choosing Print from the File menu.
3. Click the disclosure triangle near the words List Merge in the Print Project dialog (always expanded on Mac OS v. 10.1.5). Click the Select List button.
Selecting records from the address list or Address Book
If you are running Mac OS v. 10.2.3 or later, the Select Address Records appears. All records from the selected list will be printed by default. This dialog allows you to use records both from your system Address Book and address lists created with The Print Shop.
If you are running Mac OS v. 10.1.5, the Select Address List dialog will open instead of the Select Address Records dialog, allowing you to choose one of the address lists created with The Print Shop from the Current List pop-up menu. Then you can select the records you want from that list. Only the first record from the selected list will be printed by default.
TIP: Use the Command-click combination to select more than one record; to deselect a record, use the Command-click combination again. You can also select all or select none of the records by clicking the Select All or the Select None buttons.
Selecting records from the custom list
No matter what version of Mac OS X you are running, the Select Custom List dialog appears if you click the Select List button in the Print Project dialog, and your project has custom list fields inserted.
• Choose a list you want from the Current List pop-up menu in the Select Custom List dialog.
• Only the first record from the selected list will be printed by default.Once you have chosen the list you want to merge, you can select the records you want to print. Use the Command-click combination to select more than one record; to deselect a record, use the Command-click combination again. You can also select all or select none of the records by clicking the Select All or the Select None buttons.
4. When you have selected all the records you want to print, click the OK button. The number of records you have selected is shown in the Selected to Print string.
5. Click the Print button. The Print Shop will print one copy of your project for every selected record in the list.
NOTE: You can merge records from only one list at a time. Make sure that all records you want to merge are in one list.
Refer to one of the following topics for more information: