Address Lists

You can create and store a list of names and addresses in The Print Shop, and then merge this information into a text block. For example, you can merge first names of all people from an Address List into a text block that begins "Dear <First Name>" and when you print, each printed copy will have a different first name. Note that each project can merge information from only one list at a time, so make sure all the entries you want to merge are stored in one list.

NOTE: If you have Mac OS X 10.2.3 or later installed, you can merge-print using entries in the system Address Book instead of re-entering this information in a Print Shop Address List.

To create a new address list:

1.  Open the Address List dialog by choosing Address List from the Tools menu.

2.  Click the New List button. You will be asked to enter a list name, and then a new, empty list appears.

3.  Begin to type information in the empty text fields. The First Name and Last Name will appear in the Records list as you type in the corresponding fields.

4.  Click the New Record button at the bottom right of the dialog to add the record to your list.

5.  Continue to add names and addresses until you are through. You can add or change information at any time.

6.  Click Done to return to the Design Desk and save all changes you have made, or click Cancel and discard any changes made to the list.

The Address List can be updated and edited at any time. To edit an existing address list, you will need to open the Address List dialog and choose the list you want to edit from the Current List pop-up menu.

 • If you want to change a record in the current list, select the record you wish to edit in the Records list. Click the text field that you want to change, and type in the new information.

 • If you want to delete a record in the current list, select it in the Records list and click the Delete Record button.

 • Click Rename List if you want to change the name of the current list.

 • Click Delete List if you want to delete the current list.

Click the Done button to return to the Design Desk and save all the changes you have made, or click Cancel, and discard any changes made to the list.

Refer to one of the following topics for more information:

Using List Merge

Merge Printing with Lists

Custom Lists

Inserting Address Fields

Inserting Custom List Fields